Home Document Vault — Deeds, Permits & Manuals

Every type of home document

If it matters to your home, it belongs in your vault.

📜

Deeds & titles

Purchase deed, title insurance, survey

🔨

Permits & inspections

Building permits, inspection reports, CO certificates

📋

HOA documents

CC&Rs, bylaws, meeting minutes, assessments

🔧

Appliance manuals

HVAC, refrigerator, washer, dryer, dishwasher

🛡️

Insurance policies

Homeowners, flood, umbrella, title insurance

🔖

Warranties

Appliance warranties, contractor work guarantees

💼

Contracts

Contractor agreements, service contracts, leases

🏛️

Tax documents

Property tax bills, homestead exemption, assessments

How the document vault works

Upload any document

Upload PDFs, images, or scan physical documents with your camera. Supported formats include PDF, JPG, PNG, HEIC, and Word documents.

Categorize and tag

Assign a category, link to an asset or room, add a description and expiry date. Find anything instantly with search.

Access from anywhere

Your documents are available from any device — phone, tablet, or computer. No more digging through filing cabinets.

Keep it private

Your documents are stored privately in your own account, and other Steadwell users can never see them.

What to keep in a home document vault, and why

Home paperwork piles up for years. The day you need one page, you need to find it in a minute.

Which home documents are worth keeping

Start with the documents that prove ownership and condition: the deed, title insurance, survey, closing documents, inspection reports, permits and certificates of occupancy. Add insurance policies, appliance manuals, warranties, contractor agreements, HOA documents and property tax records.

Keep records of what you paid for the home and for improvements for as long as you own it. A tax professional can tell you how long to keep them after you sell.

Tag it so it can be found

A folder called Misc is where documents go to disappear. In Steadwell each document gets a category, a description, an optional expiry date, and a link to the asset or room it belongs to, so the dishwasher manual lives with the dishwasher.

Search runs across your documents, so you can find the permit by typing the word on it.

Scan paper once, then keep the paper or recycle it

Use your phone camera to scan a paper document, or upload a PDF, JPG, PNG, HEIC or Word file up to 50 MB. The vault is private to your account and available from any phone, tablet or computer.

Photos, receipts and documents share one storage total: 250 MB on Free, 10 GB on Plus and 50 GB on Pro.

Steadwell compared with a filing cabinet or cloud folder

Generic storage holds files. A home vault knows what they are for.

Steadwell compared with a filing cabinet or cloud folder
Feature	Filing cabinet or generic cloud folder	Steadwell
Finding a document	Open folders until it turns up.	Search, category filter or the asset it belongs to.
Expiry dates	Not tracked.	Add an expiry date to any document.
Link to your stuff	None.	Link a document to an appliance, system or room.
On the go	At home in the cabinet.	On any device, with phone-camera scanning.
Built for homes	Generic.	Categories for deeds, permits, HOA, manuals, warranties and tax records.

Common questions

What file types can I upload?

PDF, JPG, PNG, HEIC, DOC, and DOCX files up to 50MB per file.

Is the document vault secure?

Yes. Documents are stored in Supabase Storage with row-level security, so other Steadwell users can never see them. Documents belong to your account and are not shared with people you invite to a home. See our Privacy Policy for how our own team and service providers may access data to operate and support the Service.

What's the difference between the storage tiers?

Photos, receipts and documents share one storage total: 250 MB on Free, 10 GB on Plus and 50 GB on Pro, shared across up to three properties.

Can I share documents with a contractor?

You can download any document and share it directly. Contractors do not have direct access to your vault.

Which documents should a homeowner keep?

The deed, title insurance, survey, closing documents, inspection reports, permits, insurance policies, warranties, appliance manuals, contractor agreements, HOA documents and property tax records. Ask a tax professional how long to keep records of what you paid for the home and its improvements.

Can I scan a paper document with my phone?

Yes. Use your phone camera to scan a paper document into the vault, or upload a PDF, JPG, PNG, HEIC or Word file up to 50 MB.

Can I attach a document to an appliance or room?

Yes. Link a document to an asset or room and add a category, description and optional expiry date so you can find it later.